Terms & Conditions

Elite Rugby Academy Camps - Terms & Conditions

1. Introduction

These Terms & Conditions govern the participation of children in the Elite Rugby Academy Camps ("the Camp") and set out the obligations of parents/guardians ("you") and Elite Rugby Academy ("we" or "us"). By booking a place for your child, you agree to these terms.

2. Booking & Payment

  • All bookings must be made through our official website or an authorised representative.
  • Full payment is required at the time of booking to secure a place.
  • A confirmation email will be sent upon successful payment.

3. Cancellation & Refund Policy

  • Cancellations by You:
  • Cancellations made more than 30 days before the camp start date will receive a full refund minus an administrative fee of £10.
  • Cancellations made 15-30 days before the camp start date will receive a 50% refund.
  • Cancellations made less than 15 days before the camp start date will not be eligible for a refund.
  • No refunds will be issued for non-attendance.
  • Cancellations by Us:
  • If the Camp is cancelled due to unforeseen circumstances (e.g., extreme weather, insufficient numbers, or force majeure), a full refund or credit towards a future camp will be offered.

4. Behaviour & Conduct

  • We expect all participants to behave respectfully towards coaches, staff, and fellow attendees.
  • Any participant who displays inappropriate, aggressive, or unsafe behaviour may be removed from the Camp without a refund.
  • Parents/guardians will be responsible for collecting their child immediately if removal is necessary.

5. Medical & Health Information

  • It is your responsibility to provide full medical details about your child during the booking process.
  • Any medications required during the Camp must be clearly labeled and provided with written instructions.
  • In the event of an emergency, we will administer first aid and contact emergency services if necessary.
  • You consent to your child receiving medical treatment in an emergency situation.

6. Injury, Liability & Insurance

  • Rugby is a contact sport, and while we take every precaution to ensure safety, injuries may occur.
  • We accept no liability for personal injury or loss of property unless caused by negligence on our part.
  • We strongly advise parents/guardians to ensure their child has appropriate personal accident insurance.

7. Photography & Media Consent

  • We may take photographs or videos during the Camp for promotional purposes.
  • If you do not wish for your child’s image to be used, please inform us in writing before the Camp starts.

8. Parental Responsibilities

  • You must ensure your child arrives and is collected on time.
  • You must notify us of any changes to emergency contact details.
  • You must provide appropriate clothing and equipment for your child (e.g., boots, gum shields, weather-appropriate clothing).

9. Data Protection

  • We will handle all personal data in accordance with UK GDPR regulations.
  • Your data will not be shared with third parties without your consent.

10. Governing Law

  • These Terms & Conditions shall be governed by and construed in accordance with the laws of England and Wales.
  • Any disputes will be subject to the exclusive jurisdiction of the English courts.

By completing the booking process, you confirm that you have read, understood, and agreed to these Terms & Conditions.

Elite Rugby Academy